Process: 1.    Employee must request a corporate credit card by contacting the Controller

2.    Controller will send employee a Corporate Credit Card Request Form to complete through Paylocity

3.    Once the Corporate Credit Card Request Form is submitted by the employee, it will be routed to the President and Controller for approval

4.    Once a corporate credit card request has been approved, the Controller will order a Chase Ink Business credit card for the employee

5.    When the credit card arrives in Accounting, it will be reviewed and recorded in Accounting, then mailed to the employee

6.    The Controller will send the card recipient a company Cardholder Agreement through Paylocity to be signed by the employee acknowledging receipt of the credit card and acceptance of the company terms and conditions surrounding use

7.    The employee will activate the new Chase credit card by following these steps:

• Call the phone number shown on the letter sent with the new card (800-949-3452)

• Enter the 16 digit credit card number

• Enter the last 4 digits of your social security number

• There will be a brief moment of silence on the phone line, then a voice will tell you that your card is activated and ready for use

• Do not try to activate the card by visiting chase.com/verifybizcard. This is one of the options listed on the letter send with your card. This option is only available to the Master Account Holder on the business account.

Notes: ·        Corporate credit cards are issued based on individual or departmental need

·        Credit cards must only be used for authorized business expenses consistent with the individual’s organizational responsibilities

·        All internal recurring software licenses and subscriptions must be paid for on the Accounting Chase credit card and go through the Controller

·        All internal hardware purchases must be paid for on the Purchasing Chase or Amazon Business AMEX credit card and go through the Purchasing Manager (i.e. laptops, monitors, docking stations, headsets, cameras, etc.)

·        All client hardware and software licenses and subscriptions must be paid for on the Purchasing Chase or Amazon Business AMEX credit card and go through the Purchasing Manager

·        All credit card transactions must be accounted for on a monthly basis in a Nexonia expense report

·        All credit card transactions over $15.00 must be supported by a valid matching receipt

·        Corporate credits cards are not to be used for personal purchases. If a personal purchase is accidentally made with a corporate credit card, it is the responsibility of the employee to notify accounting and make arrangements to reimburse centrexIT for the full amount.

·        Accounting will pay all corporate credit cards

·        When an employee has terminated employment with centrexIT, their credit card must be surrendered to an approved active centrexIT manager and the Controller is to be notified

·        The Controller will cancel the credit card immediately, upon termination